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Synology Meet vs Microsoft Teams Comparison

Video conferencing has become an essential part of modern business communication. Whether supporting remote employees, hybrid workforces, customer meetings, or global collaboration, organizations need reliable platforms that deliver secure communication while meeting operational and compliance requirements.

Two platforms that organizations may consider are Synology Meet and Microsoft Teams. While both provide video conferencing and collaboration capabilities, they are designed with different priorities. Microsoft Teams is a cloud-first collaboration platform tightly integrated with Microsoft 365, whereas Synology Meet focuses on private, on-premises communication that gives organizations greater control over their data.

Choosing the right platform depends on factors such as infrastructure, security requirements, regulatory compliance, user experience, and existing technology investments.

What Is Synology Meet?

Introduced with DSM 7.4, Synology Meet is Synology’s enterprise video conferencing platform designed for organizations that want to host meetings within their own infrastructure.

Depending on the available release and supported features, Synology Meet provides:

  • Secure video meetings
  • Audio conferencing
  • Screen sharing
  • Team collaboration
  • Enterprise communication
  • On-premises deployment
  • AI-powered live translation

Rather than relying entirely on public cloud infrastructure, organizations maintain greater control over meeting data and communications.

What Is Microsoft Teams?

Microsoft Teams is Microsoft’s cloud-based collaboration platform included with many Microsoft 365 subscriptions.

Teams combines:

  • Video conferencing
  • Chat
  • File collaboration
  • Team workspaces
  • Voice calling
  • Calendar integration
  • Microsoft 365 collaboration

It is designed for organizations that primarily operate within the Microsoft ecosystem.

Deployment Model

One of the biggest differences between the two platforms is deployment.

Synology Meet

Organizations maintain their own collaboration environment using Synology infrastructure.

Benefits include:

  • Greater data ownership
  • Local infrastructure control
  • Enhanced privacy
  • Flexible deployment
  • Reduced reliance on third-party cloud services

Microsoft Teams

Microsoft manages the collaboration platform within its cloud infrastructure.

Benefits include:

  • No infrastructure management
  • Rapid deployment
  • Automatic platform updates
  • High global availability
  • Cloud scalability

Organizations that already depend heavily on Microsoft 365 may prefer this cloud-native approach.

Data Privacy and Control

Many organizations prioritize ownership of communication data.

Synology Meet

Organizations control:

  • Meeting data
  • User accounts
  • Administrative settings
  • Access permissions
  • Infrastructure
  • Storage

This approach can simplify compliance requirements for businesses with strict data governance policies.

Microsoft Teams

Meeting information is stored and managed within Microsoft’s cloud services according to Microsoft 365 policies and tenant configuration.

Organizations benefit from Microsoft’s enterprise cloud security while relying on Microsoft’s infrastructure.

Collaboration Features

Both platforms support core collaboration capabilities.

Synology Meet

Supports:

  • Video meetings
  • Audio conferencing
  • Screen sharing
  • AI-powered live translation
  • Enterprise collaboration
  • Synology ecosystem integration

Microsoft Teams

Supports:

  • Video meetings
  • Persistent chat
  • Team collaboration
  • Shared workspaces
  • Microsoft Office integration
  • Webinar functionality
  • Phone system integration

Microsoft Teams currently offers a broader collaboration ecosystem because of its long-established Microsoft 365 integration.

Integration with Business Platforms

Synology Meet

Integrates with:

  • Synology ChatPlus
  • Synology Drive
  • Synology Office
  • MailPlus
  • Calendar
  • Directory Server

Organizations can build a private collaboration environment entirely within the Synology ecosystem.

Microsoft Teams

Integrates with:

  • Outlook
  • SharePoint
  • OneDrive
  • Exchange Online
  • Microsoft Office
  • Planner
  • Power Automate
  • Hundreds of third-party applications

Organizations heavily invested in Microsoft 365 often benefit from this extensive integration ecosystem.

Security Features

Security remains a priority regardless of platform.

Organizations should implement:

  • Multi-factor authentication
  • Role-based permissions
  • Strong password policies
  • Administrative controls
  • Encryption
  • Regular software updates

Both platforms support enterprise security, although implementation differs depending on deployment architecture.

Scalability

Growing organizations require communication platforms that scale with the business.

Both solutions support:

  • Additional users
  • Multiple departments
  • Remote workers
  • International teams
  • Growing collaboration needs

The preferred platform often depends on whether organizations want cloud-managed scalability or infrastructure they manage themselves.

Which Platform Is Right for Your Organization?

Choose Synology Meet if your organization wants:

  • Greater ownership of communication data
  • Private infrastructure
  • Local deployment
  • Integration with the Synology ecosystem
  • Greater control over compliance and data privacy

Choose Microsoft Teams if your organization wants:

  • Deep Microsoft 365 integration
  • Cloud-managed infrastructure
  • Mature collaboration features
  • Extensive third-party integrations
  • Minimal infrastructure management

Both platforms provide secure collaboration, but they are designed for different operational priorities.

Best Practices for Business Collaboration

Organizations can improve collaboration by:

  • Defining communication policies
  • Enabling multi-factor authentication
  • Implementing role-based permissions
  • Training employees on collaboration tools
  • Backing up collaboration data
  • Monitoring system performance
  • Keeping collaboration platforms updated

These practices improve security, productivity, and long-term reliability.

Why Organizations Choose Synology

Synology Meet provides secure enterprise video conferencing while integrating with ChatPlus, Synology Drive, Office, MailPlus, Calendar, and scalable NAS infrastructure. Organizations benefit from centralized management, local data ownership, private collaboration, and flexible deployment that supports security, compliance, and long-term business growth. See how to Centralize and retain documents with scalable storage

About Epis Technology

Epis Technology helps organizations evaluate, deploy, and optimize Synology collaboration platforms through infrastructure assessments, Synology Meet implementation, storage architecture design, cybersecurity consulting, user management, performance optimization, and ongoing managed support. With extensive Synology expertise, Epis Technology helps businesses build secure, scalable collaboration environments that improve communication while maintaining complete control over business data.

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