Why Microsoft 365 Needs Strong Backup: The Epis Technology Advantage

Why Your Business Needs a Reliable Microsoft 365 Backup Strategy: An Epis Technology Perspective

Microsoft 365 has become the backbone of business productivity, from email and file storage to collaboration and communication. But as adoption grows, so do the risks. Nearly 85% of Microsoft users have experienced data compromise, and many organisations still mistakenly assume Microsoft fully protects their data.

In reality, Microsoft’s Shared Responsibility Model makes one thing clear: you own your data, and you are responsible for protecting it. Without a dedicated backup solution, your organisation is exposed to accidental deletion, ransomware, retention policy gaps, and compliance failures.

Epis Technology helps businesses eliminate these risks by delivering secure, scalable, Synology-powered Microsoft 365 backup solutions built for modern cyber resilience.

How Microsoft 365’s Built-In Protection Actually Works

Many businesses rely solely on Microsoft’s default tools, unaware that these features were never designed to serve as full backup and recovery solutions.

Shared Responsibility Model

Microsoft ensures its infrastructure is operational and secure—but it does NOT guarantee full data recovery.
If a ransomware attack, user error, or insider threat deletes your data, Microsoft will not restore everything for you. Epis Technology frequently works with businesses that discover this too late.

Microsoft’s Retention Policy Limitations

Retention policies help preserve data temporarily, but:

• Data is permanently deleted when retention periods expire.

• Users can still manually delete items in Outlook, SharePoint, OneDrive, or Teams.

• Recovery options may not restore your full environment.

• Long-term, point-in-time backup copies are NOT included

For regulated industries, this is not enough to maintain GDPR, HIPAA, ISO27001, or local data residency compliance.

Where Microsoft 365 Falls Short in Data Protection

Your business needs a dedicated backup system that works even when Microsoft’s tools cannot.

How Synology ActiveProtect Strengthens Microsoft 365 Data Protection

Epis Technology implements Synology ActiveProtect as a unified, enterprise-grade solution to safeguard Microsoft 365 workloads.

Comprehensive Backup Coverage

Epis Technology ensures all essential Microsoft 365 services are protected, including:

• Exchange Online

• SharePoint Sites

• OneDrive

• Teams (including one-to-one chats)

Flexible and Compliance-Ready Retention Policies

Epis Technology helps organisations configure advanced retention, such as:

• Version-based retention

• Days-based policies

• Grandfather–Father–Son (GFS) rotation

• Multi-site and multi-geo storage

This ensures long-term availability while meeting regional data residency regulations.

Immutable and Air-Gapped Backups

Synology ActiveProtect includes:

• Immutable storage

• Air-gapped offline backup copies

• Role-based access controls (RBAC)

These features protect your data from ransomware, admin errors, and malicious deletion.

Granular & Full-Environment Restoration

With Epis Technology Synology implementation, you can restore:

• A single email

• A specific user’s mailbox

• A SharePoint document

• Entire sites or organisation-wide datasets

This ensures business continuity under any scenario.

Automated Backup Management

Epis Technology configures automatic account detection so:

• New employees are instantly added to backup plans.

• Departing users’ data is archived securely.

• No manual adjustments are required.

This reduces administrative load and ensures complete coverage.

Centralized Management & Reporting

Epis Technology provides a single dashboard to monitor backup health, generate reports, and validate recovery readiness—ideal for multi-team or multi-site environments.

Why Businesses Choose Epis Technology for Microsoft 365 Backup

Epis Technology integrates Synology ActiveProtect into a fully managed data protection framework, ensuring:

• Reliable, policy-driven backup

• Rapid, verifiable recovery

• Compliance with industry regulations

• Strong ransomware and insider-threat protection

• Secure hybrid-cloud and multi-site backup architectures.

Epis Technology’s team handles planning, deployment, monitoring, and optimisation—so your Microsoft 365 data remains secure, accessible, and fully under your control.

About Epis Technology

Epis Technology specialises in enterprise-grade IT infrastructure, Synology consulting, cloud backup, Microsoft 365 protection, Google Workspace backup, business continuity, and large-scale storage solutions. As a trusted Synology partner, Epis Technology helps businesses secure, manage, and recover mission-critical data through resilient, scalable, hybrid-cloud architectures.