Why you should keep a copy of your cloud data on your computer: a must-have for modern businesses

Synology

Cloud computing is now the most important part of business operations around the world. Software as a Service (SaaS) platforms now power important tasks for businesses of all sizes, from communication and collaboration tools to file storage and workflow automation. Microsoft 365 and Google Workspace are still the most popular services for businesses because they are cheap to start using, easy to set up, and can grow to meet the needs of any business. Microsoft alone has more than 120 million active users.

But as more people use SaaS, the risk grows. A lot of businesses think that storing data in the cloud is always safe, but this is a false belief that can have expensive effects. Epis Technology’s Synology-based backup and data protection solutions show that businesses need to treat cloud data with the same level of seriousness and redundancy as their own systems.

Don’t put all of your digital assets in one place

SaaS platforms are strong, but they aren’t perfect. If you only use cloud storage, you may not notice hidden weaknesses until it’s too late.

Research in the field says that outages from Microsoft, Google, or AWS could cost businesses more than $19 billion, showing how much the modern workforce relies on these systems. Recent service outages in the US and UK showed what happens when businesses find out too late that their only copy of important data is in the cloud.

The threat of accidental or malicious deletion is even more worrying. Aberdeen Group says that the most common reason for SaaS data loss is still simple human error, even when there are multiple confirmation prompts. When important emails, documents, or files on a shared drive go missing, it isn’t always possible to get them back with just native cloud retention.

Epis Technology strengthens a basic truth: cloud data is not automatically backed up; your business is in charge of keeping it safe.

Taking Charge of Protecting Your Cloud Data

A single unexpected event, like an outage, deletion, misconfiguration, or cyberattack, can stop operations and put private information at risk. To lower these risks, businesses need to take action and make sure they have separate, local backups of all their SaaS data.

The best way to do this is to use a centralized backup platform that can combine multiple SaaS sources into one system that is stored on-premises. Epis Technology is an expert at setting up these kinds of systems with Synology’s enterprise-grade solutions. This makes sure that backups across Microsoft 365, Google Workspace, and other business apps are safe, compliant, and easy to manage.

These are some important things to think about when choosing a SaaS backup solution:

✔ Works with more than one SaaS platform

There needs to be a single dashboard that works well with Microsoft 365, Google Workspace, and team collaboration tools.

✔ Backup modes that can be changed

Continuous, manual, and scheduled backups make sure your data is safe in a way that works for your business.

✔ Efficient use of storage

Block-level deduplication and single instancing are two technologies that use less storage space and cost less in the long run.

✔ Quick and dependable recovery

Your solution needs to let you restore things like emails, files, contacts, calendars, and more in small steps without causing problems for IT.

How Synology and Epis Technology Make Cloud Data Safer

Companies that want full control over their cloud data can use Synology’s Active Backup for Microsoft 365 and Active Backup for G Suite (Google Workspace) to back up their data without having to pay for a license. These tools let you:

Make copies of emails, calendars, contacts, and shared drives
Restore single items or whole accounts
Keep local copies separate from the cloud’s availability
Reduce downtime during power outages or accidental deletions

Epis Technology makes this even better by providing:

• A backup system that is made just for you

Deployment plans that are tailored to your business’s size, compliance needs, and long-term growth goals.

• Full implementation and monitoring

This includes automated backup scheduling, validation testing, and reporting from a single location.

• Planning for storage optimization and resilience

Making sure that your Synology setup is safe, efficient, and follows the 3-2-1 backup standard.

Epis Technology turns Synology’s strong platform into a full enterprise-grade data-protection system.

Don’t wait for a disaster to show you where you’re weak

New technologies make things easier and more scalable, but they also come with new risks. Organizations that only use SaaS storage are at risk of outages, lost data, and interruptions in their operations.

Making a backup that is both local and independent is not just a safety measure; it is also a business requirement.

Businesses can be sure that their data is safe with Synology’s Active Backup suite and Epis Technology’s professional setup and monitoring services.

Safe
Easy to get to
Not needed
Always able to be found

IT environments today need more than just convenience; they need to be able to bounce back. Epis Technology makes sure your cloud data has it.