Transparent Microsoft 365 Backup Licensing with ActiveProtect
How ActiveProtect Simplifies Microsoft 365 Backup with Transparent Licensing
Microsoft 365 is now a core productivity platform for millions of businesses, but the more organizations depend on cloud applications, the more critical data protection becomes. With cyberattacks rising and misconfigurations becoming more common, enterprises must ensure Microsoft 365 data is backed up securely, recoverable on demand, and protected with predictable cost structures.
Many organizations assume Microsoft fully protects user data, but under Microsoft’s Shared Responsibility Model, businesses, not Microsoft, are accountable for protecting their own files, emails, Teams messages, and SharePoint content. This is where Synology’s ActiveProtect, supported and deployed by Epis Technology, provides a reliable and transparent solution for enterprise-grade Microsoft 365 backup.
Why Traditional Backup Licensing Creates Challenges
Most third-party backup vendors advertise support for the main Microsoft 365 services, but their licensing models often include hidden fees and functionality gaps. Businesses commonly encounter:
Microsoft Teams backup limitations
Many vendors only back up Microsoft Teams Channel conversations, leaving one-on-one and private chats unprotected. Because Teams data is split across multiple Microsoft 365 services, incomplete support creates major gaps in communication recovery.
Fragmented backup workflows
If a vendor lacks native Teams chat backup, IT teams may need multiple tools to fully protect Teams content, increasing administrative burden and recovery complexity.
Unexpected storage fees
Some Backup-as-a-Service providers include small storage quotas in their plans. Once a company exceeds these limits, costs escalate rapidly.
Per-user licensing costs
Most vendors charge per Microsoft 365 account, even inactive or low-usage accounts, raising operational expenses unnecessarily.
These issues make budgeting difficult and create uncertainty around recovery readiness.
Transparent Licensing with Synology ActiveProtect
Synology ActiveProtect eliminates complex licensing by offering a fully integrated backup appliance with clear, predictable costs. Instead of charging per-user, ActiveProtect licensing is based strictly on the number of backup servers in the cluster. Companies only add licenses when expanding their infrastructure, not when onboarding additional employees.
Supported and deployed by Epis Technology, ActiveProtect provides:
Full Microsoft 365 coverage
Exchange Online, SharePoint, OneDrive, Teams (including private chats), and more.
No storage surprises
As a purpose-built backup appliance, storage is optimized and included in the system architecture.
Native Teams chat backup
ActiveProtect uniquely supports Teams one-on-one chat without requiring external tools.
Cluster-based expansion
Organizations scale backup infrastructure by adding appliances without re-licensing individual Microsoft 365 users.
This makes long-term budgeting simpler while providing the data protection coverage enterprises actually need.
Why Synology ActiveProtect + Epis Technology Is the Ideal Combination
Epis Technology specializes in designing, deploying, and managing Microsoft 365 backup infrastructures using Synology solutions. By combining ActiveProtect’s powerful appliance-based backup with Epis Technology’s enterprise consulting, organizations gain:
Unified backup management
Epis Technology centralizes all Microsoft 365 backups under a single ActiveProtect dashboard to eliminate multi-vendor complexity.
Faster recovery times
Epis Technology configures instant restore options for granular recovery (emails, files, Teams messages) and full environment recovery.
Secure, immutable backup storage
Epis Technology implements immutable and air-gapped backup vaults to protect data from ransomware, insider threats, and tampering.
Compliance-ready data retention
Epis Technology helps enterprises apply regional and industry-specific retention strategies for GDPR, ISO27001, HIPAA, and other compliance frameworks.
Automatic account onboarding
Epis Technologyconfigures automated discovery so every new Microsoft 365 user is protected without manual updates.
With Epis Technology managing deployment, monitoring, and optimization, businesses gain enterprise-grade backup coverage without having to maintain specialized expertise in-house.
Transparent, Cost-Effective Microsoft 365 Protection
When comparing Synology ActiveProtect to traditional SaaS backup vendors, the pricing advantage becomes clear:
| Feature | Traditional Vendors | Synology ActiveProtect + Epis Technology |
|---|---|---|
| Licensing model | Per-account, recurring | Per-appliance, cluster-based |
| Storage fees | Often extra | Included in the appliance |
| Teams private chat backup | Often unsupported | Fully supported |
| Multi-geo storage | Limited | Supported and configurable |
| Expandability | Requires new licenses | Add appliances only |
Many organizations save up to 10x in implementation and long-term licensing costs by switching to ActiveProtect, especially at enterprise scale.
About Epis Technology
Epis Technology helps organizations safeguard their Microsoft 365, Google Workspace, PC, and on-prem systems using Synology’s advanced backup and storage ecosystem. Through expert Synology consulting, deployment, and ongoing optimization, Epis Technology ensures businesses maintain data security, regulatory compliance, and full continuity even during ransomware incidents or system outages. Epis Technology delivers scalable, reliable, and cost-efficient IT infrastructure solutions tailored for modern enterprise needs.