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Key Features of Synology Active Backup for Google Workspace

Introduction

As organizations increasingly depend on Google Workspace (formerly G Suite) for communication, collaboration, and storage, safeguarding this cloud data has become a critical business priority. Accidental deletions, ransomware attacks, or compliance requirements can threaten access to essential information stored in Gmail, Drive, Calendar, and Contacts. Synology Active Backup for Google Workspace provides a complete, license-free solution that allows businesses to back up, manage, and restore their Google Workspace data directly to a Synology NAS. This centralized approach not only enhances data security but also simplifies management, compliance, and recovery, making it ideal for businesses that demand reliability and control. Explore comprehensive Google Workspace backup using Synology Active Backup.

1. Centralized and Agentless Backup Management

Synology Active Backup enables agentless backups for all Google Workspace accounts, without installing software on individual devices. Through a single interface in Synology DiskStation Manager (DSM), IT administrators can manage all backup tasks across Gmail, Drive, Calendar, and Contacts. Explore how DSM enhances NAS management and performance.

Key Advantages:

  • Simplified deployment with no additional client-side configuration.

  • Centralized control for all users and domains.

  • Unified monitoring and reporting through the Active Backup Portal.

This centralized architecture reduces administrative complexity while ensuring data consistency across the organization.

2. Comprehensive Coverage of Google Workspace Data

Synology Active Backup captures all major Google Workspace services in one place:

  • Gmail: Backs up all messages, attachments, labels, and metadata.

  • Google Drive (My Drive & Shared Drive): Saves files, folders, and permission structures.

  • Google Calendar: Retains event details, participants, and recurring schedules.

  • Google Contacts: Stores all contact information and synchronization details.

By encompassing every layer of Google Workspace, Synology ensures that your business can restore any data, from an entire account to a single email or file, in seconds.

3. Granular Restoration and Self-Service Recovery

Not every data incident requires a full recovery. Synology’s granular restore capabilities empower IT teams and even end users to restore exactly what’s needed.

Through the Active Backup Portal, users can:

  • Search, preview, and restore specific emails or Drive files.

  • Restore data directly to Google Workspace or download locally.

  • Access previous versions of files for version control.

This fine-grained recovery approach minimizes downtime and reduces dependence on IT staff for simple restores. Explore comprehensive Google Workspace backup and recovery solutions with Synology.

4. Storage Efficiency and Deduplication

Data duplication across multiple users can quickly consume storage space. Synology’s deduplication technology identifies identical files across accounts and stores them only once, significantly reducing backup volume.

Benefits include:

  • Lower storage costs on NAS systems.

  • Faster backup times.

  • Reduced network load during synchronization.

Combined with Synology’s Btrfs file system, the solution ensures high efficiency, integrity checks, and snapshot protection for business-critical data.

5. Security, Encryption, and Access Control

Protecting cloud data locally doesn’t mean sacrificing security. Synology Active Backup employs AES-256 encryption both at rest and in transit, ensuring that only authorized personnel can access the data. Understand the security gaps in Google’s native backup before relying on it.

Other built-in security measures include:

  • 2-Factor Authentication (2FA) for administrative access.

  • Role-based access control (RBAC) to restrict permissions.

  • Audit logs for tracking data access and restore activity.

These features help businesses comply with privacy and data-protection regulations while maintaining operational flexibility.

6. Flexible Retention and Compliance Management

Businesses subject to retention requirements can define flexible data-retention policies to meet regulatory standards. Synology allows administrators to:

  • Set retention periods for specific data types or users.

  • Implement immutable backup policies for compliance.

  • Easily export archived data for audits or investigations.

This ensures your organization’s Google Workspace data remains both recoverable and compliant under frameworks such as GDPR, HIPAA, or SOC 2.

7. Integration with Other Synology Solutions

Active Backup integrates seamlessly with Synology’s suite of enterprise tools, including:

This holistic ecosystem ensures that your Google Workspace data is not only backed up but also part of a complete business continuity strategy. See how Synology strengthens real-world resilience in this enterprise case study.

Epis Technology: Your Trusted Synology Partner

At Epis Technology, we specialize in enterprise IT infrastructure, data protection, and Synology consulting services. Our team helps organizations deploy and optimize Synology Active Backup for Google Workspace, ensuring seamless integration, maximum uptime, and full data recoverability.

We also provide:

Epis Technology ensures that your Google Workspace data remains secure, recoverable, and compliant, giving your business the confidence to operate without interruption.

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