Is Productivity SaaS a Security Concern for Your Company? Why Epis Technology + Synology Private Cloud Productivity Tools Deliver Superior Safety and Efficiency

Modern organizations rely heavily on productivity tools—project tracking, collaboration apps, messaging platforms, file-sharing systems, and cloud-based workspaces. But as companies adopt more SaaS tools, they face an increasingly tangled ecosystem. Data spreads across platforms, permissions become difficult to govern, and security risks multiply.

The average company now uses 93 different applications, and large enterprises exceed 231 SaaS systems (Okta, 2024). This fragmentation costs employees nearly an hour every day searching for files and navigating tools (Cornell & Qatalog, 2021).

Worse yet, SaaS sprawl has become a major security threat. According to Varonis, 80% of organizations have unintentionally exposed sensitive data through SaaS productivity platforms—with data leaks costing up to $28 million USD per incident.

Even global giants aren’t immune. When a cybercriminal group stole over 1TB of confidential messages and files from Slack, Disney discontinued the service.

For organizations that require strong security, data sovereignty, and dependable workflows, this raises a critical question:

Are SaaS productivity tools putting your business at unnecessary risk?

For many companies, especially those in regulated industries, the answer is yes. That’s why an increasing number of enterprises are migrating to private cloud productivity solutions, often with the assistance of Epis Technology, a leading specialist in Synology-based IT infrastructure and secure collaboration environments.

Why SaaS Productivity Tools Create Hidden Security Gaps

Most SaaS risks originate from two issues:

• Decentralized permissions
• Lack of IT governance over third-party apps

Common vulnerabilities include:

• Weak or missing MFA configuration
• Overly broad file sharing permissions
• Misconfigured access settings
• Shadow IT (employees adopting unauthorized tools)
• Inadequate monitoring and logging
• Lack of oversight on external document sharing
• Unrestricted download or edit rights

These risks grow exponentially when employees independently adopt tools without notifying IT—allowing sensitive files to circulate outside company controls.

Epis Technology regularly helps organizations recover from these issues by replacing fragmented SaaS environments with a secure, unified Synology private cloud productivity infrastructure.

Why Epis Technology Recommends Synology Office Suite for Secure, Private Collaboration

Synology Office Suite, deployed and optimized by Epis Technology, provides a fully private alternative to SaaS productivity platforms—without sacrificing usability or modern collaboration features.

Built on your organization’s own infrastructure, Synology Office Suite centralizes:

• File management (Synology Drive)
• Document editing and collaboration (Synology Office)
• Email systems (Synology MailPlus)
• Internal messaging (Synology Chat)
• Scheduling and calendars (Synology Calendar)

Epis Technology designed, deployed, and fully manages all of this with strict on-premises or hybrid-private-cloud security.

Here’s how Epis Technology helps enterprises transform productivity while strengthening long-term protection:

1. Full control over data, no exposure to the outside world

When Epis Technology installs Synology Office Suite in your private cloud:

• All of your collaboration stays on your local network.
• No private files are sent to outside vendors.
• Sensitive data is shielded from third-party breaches

Company-controlled authentication and policy rules control who can access information.

This means that the data is completely in your control, which is very important for industries that are heavily regulated, like finance, healthcare, education, engineering, and law.

2. Enterprise Governance and Centralized IT Management

One of the hardest things about SaaS tools is that they have decentralized, hard-to-track settings.

Epis Technology fixes this by letting you manage everything from one place with Synology’s built-in admin consoles:

Admin Console for Synology Drive

• Keep an eye on downloads that look suspicious
• Find files that are likely to be shared a lot
• Disconnect compromised devices from afar
• Change or take away permissions right away

Server for Synology MailPlus

• Checking the health of an email server in real time
• Logging of detailed audits
• Quickly finding strange activity in your mailbox
• Secure the flow of communication within the company

Epis Technology sets up and keeps all of these controls in place, making sure that security is at the level of a business with as little work for the administrator as possible.

3. File permission controls that are very detailed and specific

Synology’s private cloud ecosystem lets you set up fine-grained settings like:

• Edit, delete, and share rights
• Watermarks for private papers
• Sharing with others outside of the company that is password-protected
• Links that will expire
• Downloads are limited
• Audit logs that can be exported for compliance

Epis Technology helps companies set up strong, enforceable security policies and make sure that each department has the right permissions.

4. Backup, disaster recovery, and data protection built in

Synology Office Suite offers the following, unlike SaaS platforms that need expensive add-on backup tools:

• Integrations for native backups
• Document versioning
• Cloud backup options that are not on-site
• Replication across servers
• Snapshots that are safe from ransomware

Epis Technology adds to this with:

• Plans for recovering from disasters in businesses
• Using Synology C2 for hybrid cloud backup
• Automatic replication offsite
• Planning for business continuity
• Ransomware protection architecture

This makes sure that everything in your productivity environment, like files, emails, calendars, and chat history, stays safe, recoverable, and legal.

A Less Expensive Option to SaaS Subscriptions

SaaS productivity platforms charge by the user and often raise prices without warning.

The Synology Office Suite, which was put in place by Epis Technology, has a model that is easy to predict and grow:

• Investment in hardware once
• No fees for each user
• Long-term budgeting that is easy to understand
• Storage that can grow without having to pay for a subscription

This can cut yearly SaaS costs by 40% to 70%, especially for big companies.

Trusted Around the World: More Than 13 Million Users and Counting

Businesses all over the world use Synology Office Suite for:

• School
• Money
• The government
• Healthcare
• Making things
• Creative and media industries

Epis Technology makes this tried-and-true platform available to businesses of all sizes. It helps them set up, improve, secure, and grow private cloud productivity solutions that are safer and more efficient than SaaS.

Want to keep your collaborative space safe with Epis Technology?

If your business wants:

• More safety
• Better IT management
• More control over data
• Cost less in the long run
• Collaboration that is safe and effective

Synology Office Suite can help you create a private-cloud productivity environment with the help of Epis Technology.