Integrating Synology for Seamless Google Workspace Backup
Google Workspace has become a core productivity platform for businesses, offering tools like Gmail, Drive, Docs, Sheets, and shared storage. While Google provides availability guarantees, it does not provide full backup protection against accidental deletion, user errors, insider threats, ransomware, or compliance-driven retention requirements. This is why businesses rely on Synology to create a dedicated, automated, and secure backup environment that keeps their Google Workspace data fully protected.
Synology’s Active Backup for Google Workspace allows companies to store their cloud data on a Synology NAS or hybrid cloud environment, giving them full ownership and control. With support for multiple domains, incremental backups, and unified management, Synology delivers an enterprise-grade solution suitable for organizations of all sizes.
Why Google Workspace Still Needs a Dedicated Backup
Many organizations mistakenly believe that Google automatically provides full backup capabilities. In reality, Google Workspace offers availability, not disaster recovery. Data can still be lost due to:
Permanent deletion after Trash retention periods
Employee offboarding mistakes
Third-party app sync errors
Malware or ransomware injection via Drive
Legal or compliance requirements beyond Google’s retention policies
A dedicated backup ensures your organization can restore files, emails, and shared drives exactly when needed, regardless of what happens in your Google account.
How Synology Simplifies Google Workspace Backups
1. Centralized Backup with Active Backup Suite
Synology Active Backup for Google Workspace supports Gmail, Drive, Shared Drives, Contacts, and Calendar. Everything is stored inside your Synology NAS, allowing IT teams to manage backups from a single dashboard.
2. Complete Ownership and Control
Your business owns the backup location, encryption keys, and retention policies. Unlike third-party SaaS backup tools, Synology keeps everything stored on-premises or through Synology C2 Cloud.
3. Fast File-Level Restoration
IT administrators can recover specific emails, documents, or entire user accounts within seconds. Granular restore reduces downtime and helps maintain productivity during incidents.
4. Cost-Effective Storage
Synology NAS devices scale easily with HDDs or SSDs. Compared to long-term cloud retention costs, Synology offers a highly economical model for storing years of Google Workspace archives.
5. Advanced Security & Encryption
Security is built into every layer, including:
AES-256 encryption
Multi-factor authentication
Role-based access control
Immutable storage options
Encrypted snapshots and replication
These protections ensure organizational data stays secure even if user accounts or servers are compromised.
Setting Up Synology for Google Workspace Backup
Step 1: Deploy Your Synology NAS
Choose a model based on user count and storage needs. For growing teams, models like DS923+, DS1621+, or rackmount units offer scalable performance.
Step 2: Install Active Backup Suite
This package is free and includes tools for monitoring, reporting, and managing all cloud backup tasks.
Step 3: Connect Google Workspace
Using OAuth authentication, Synology securely links to your Workspace environment and detects all users, Shared Drives, and services.
Step 4: Configure Backup Policies
Set schedules, incremental backup rules, retention periods, and encryption.
Step 5: Enable Restore Portal
Employees or IT administrators can restore files directly, improving response time during incidents.
The Benefits of Synology for Enterprise IT Teams
By integrating Synology with Google Workspace, businesses gain:
Reduced dependency on external cloud retention
Faster recovery compared to SaaS alternatives
Full compliance with industry regulations
Reliable protection against human error and cyber threats
Predictable long-term backup costs
This approach aligns with modern hybrid-cloud data strategies and ensures business continuity at every level.
About Epis Technology
Epis Technology provides advanced IT infrastructure, data protection, and Synology consulting services for businesses of all sizes. We design complete backup ecosystems using Synology NAS, Synology C2 Cloud, Microsoft 365, and Google Workspace backup tools, large-scale storage systems, and secure hybrid-cloud environments. Our team ensures your data is protected, recoverable, and optimized for long-term performance.