How Educational Institutions Can Safeguard SaaS Data Through a BaaS Solution

Synology

The education sector has changed a lot since Software as a Service (SaaS) platform like Microsoft 365 and Google Workspace became popular. Digital collaboration, cloud-based content delivery, and online learning are now essential parts of modern education. Because of this, schools, colleges, and universities are making and keeping more digital instructional material, student data, administrative records, and operational content than ever before.

Microsoft 365 and Google Workspace give teachers and students tools for easy collaboration, but the idea that SaaS data is always safe is not true. Credential phishing, ransomware, and accidental deletion are just some of the threats that many organizations face today. If you don’t have a good cloud backup plan, one mistake or attack could put student privacy at risk, stop learning from happening, and make institutions break the law.

Epis Technology is here to help with this. Epis Technology helps schools keep their most important digital assets safe by offering enterprise-level Synology consulting, cloud backup deployment, SaaS data protection, and scalable infrastructure planning.

Why Schools Should Be Worried About Only Keeping Data in the Cloud

As more schools switch to SaaS platforms to store lesson plans, assignments, administrative files, and student data online, a big problem arises: SaaS platforms don’t fully protect data.

Most organizations don’t know about the Shared Responsibility Model, which makes it clear that:

SaaS providers like Microsoft and Google are in charge of keeping the infrastructure, uptime, and platform safe.
Users (schools and universities) are in charge of their own data, including making backups and getting it back.

This means that the school is still responsible for things like accidental deletion, malicious user activity, ransomware infections, or stolen credentials, not Microsoft or Google.

Epis Technology often works with schools that have:

Data retention rules that are incomplete or out of date
No backup system from a third party
Too much dependence on the built-in recycle bin in Microsoft 365
Not enough protection against account theft
Permissions and administrative controls that aren’t set up right
These holes leave schools open to data loss events that could disrupt lessons, violate student privacy, and break compliance rules.

Why Schools Need a Backup as a Service (BaaS) Solution

A Backup as a Service (BaaS) platform adds extra protection to cloud-native data. This is especially helpful for schools that don’t have a lot of resources.

BaaS has many benefits for schools and universities.

1. Cloud scalability without having to buy new hardware

BaaS solutions let schools quickly add more storage space as more students enroll or more data is collected, without having to buy new equipment or hire more IT staff.

2. Little money needed up front and no need to maintain hardware

BaaS doesn’t need any physical infrastructure, unlike on-premises servers.
Schools stay away from:

Taking care of the server
Upgrades to hardware
Costs of expanding storage
Extra staff

This makes it easy to plan your budget and keep the total cost of ownership low.

3. Backup from one cloud to another directly

The backup cloud gets data directly from Microsoft 365 or Google Workspace.
This gets rid of:

Using the local network
Delay
Hiccups
Bandwidth goes up and down during backup windows

4. Strong encryption and protection against ransomware

BaaS solutions encrypt data while it’s being sent and while it’s at rest, which lowers the risk of unauthorized access.
Only authorized staff can restore data thanks to private key controls.

With more and more ransomware attacks aimed at schools, this protection is very important.

C2 Backup: A New Cloud-to-Cloud Backup Made for Schools

Synology’s C2 Backup is a cloud-native backup solution that is scalable and safe. It protects SaaS data throughout the Microsoft 365 ecosystem.

C2 Backup is used by schools to protect:

Files in OneDrive
Send and receive emails and calendars
Teaching materials for SharePoint
Data from Teams channels and group files

For instance, C2 Backup helped the East Aurora School District in Illinois keep thousands of Microsoft 365 accounts safe.

C2 Backup also gives you:

Prices that you pay as you go
Low total cost of ownership (TCO)
Safe file sharing
Support for deployment programs that focus on education

Schools can focus on teaching instead of managing complicated infrastructure because of this flexibility.

How Epis Technology Makes C2 Backup Deployment Better for Schools

Epis Technology makes sure that the whole ecosystem is set up, optimized, and connected correctly in schools, while C2 Backup provides the main backup engine.
Epis Technology helps schools by offering:

1. Full Synology and C2 Backup Consulting

Planning, design, and deployment that are specific to the size and needs of the school.

2. Designing a Backup Strategy for SaaS

Making rules for keeping data, schedules that follow the rules, and testing to make sure they work.

3. Setting up automated backups from one cloud to another

Making sure that backups work smoothly and without interruption on Microsoft 365 and Google Workspace.

4. Keeping an eye on and taking care of

Regular system checks, setting up alerts, and health audits.

5. Help with recovering data

Quickly restoring files, accounts, or whole cloud environments is very important during a learning disruption or cyber incident.

6. Working with on-premises or hybrid infrastructure

Epis Technology can connect C2 Backup to Synology NAS systems that are on-site for backup, archival storage, and compliance.

When you combine Synology’s secure cloud platform with Epis Technology’s knowledge, schools get a full, reliable, and future-proof way to protect their data.

Epis Technology gives you the confidence to protect your SaaS data.

Cloud services like Microsoft 365 and Google Workspace have changed the way schools work, but they don’t make backups unnecessary. Schools need to use a full BaaS strategy to keep students, teachers, and staff safe from cyberattacks, accidental deletion, and data loss.

C2 Backup provides reliable, scalable cloud-to-cloud protection, and Epis Technology makes sure that this protection is set up safely, always works at its best, and is customized for each institution’s IT environment.

Your institution benefits from having Epis Technology take care of your backup ecosystem:

Data protection for SaaS that you can trust
Strong protection against ransomware
Workflows for automatic backups from one cloud to another
Performance with low latency
Costs that are easy to predict and affordable
Help with recovery and expert support

Epis Technology makes sure that your school never has to deal with learning disruptions or data loss, no matter where the data is stored. This is especially important in a world where more and more educational data is digital.