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5 Things to Think About When Picking a Business File Server

A modern guide to smarter, safer, and more flexible file storage

As companies get bigger, they need more data. It’s more important than ever to choose the right file server, especially as more and more companies move to hybrid work environments, have distributed teams, and have storage needs that are getting more complicated. Many businesses still think about using public cloud services, but modern onsite file servers that are built as private cloud systems give you better control, security, and scalability.

We help businesses switch to next-generation Synology-powered file servers at Epis Technology. These servers offer cloud-like access, built-in security, easier management, and enterprise-level data protection that goes beyond regular storage. Here are five important things to think about when choosing the best file server for your business.

1. Pick a file server that IT teams can really handle

Managing user access, fixing storage problems, and deploying updates across multiple systems can be too much for IT departments to handle. A file server should not make their jobs harder.

Modern tools like Synology’s DiskStation Manager (DSM) have a simple, clean, browser-based interface that makes command-line management unnecessary. This makes sure that:

  • Deployment is faster
  • Troubleshooting is easier
  • Less training time needed
  • Easier to connect to systems that are already in place

Epis Technology helps businesses set up and keep their DSM environments running smoothly, which makes IT teams more productive and less worried.

2. Make sure employees can get to it easily, no matter where they are or when they need it

A file server should help people get things done, not slow them down. This means that workers should be able to get to files quickly, no matter what:

  • In the workplace
  • Working from home
  • Using phones and tablets
  • Working together from different locations

Synology Drive lets you share files securely, sync files across multiple devices, and access files through a web browser. This lets people work together without putting private information on third-party cloud platforms.

Epis Technology makes access plans that strike a balance between speed, ease of use, and rock-solid security, making sure that employees can stay connected no matter where they are.

3. Give users the tools they need to help themselves

Routine requests like password resets, file restores, and basic troubleshooting can slow down IT teams in big companies. Modern file servers stop this by giving employees safe, self-service options, such as:

  • Bringing back old versions of files
  • Changing passwords
  • Getting to snapshots taken every few minutes
  • Sharing files safely with outside partners

With Synology’s snapshot replication, recovering a version is very easy, which cuts down on support tickets and makes operations run more smoothly.

Epis Technology helps set up these features in a safe way so that workers can fix problems right away, without having to wait for IT.

4. Check to see if the file server has built-in remote backup

It’s very important to follow the 3-2-1 backup rule:

  • Three copies of your data
  • Stored on two different types of media
  • With one backup off-site

The right file server should come with built-in backup tools, not costly extras. Synology gives you:

  • Make a backup on another NAS
  • Backup to cloud services
  • Backup to the Synology C2 Cloud
  • Policies for automated replication and retention

Epis Technology makes custom backup systems that keep data safe from hardware failure, accidental deletion, ransomware, and disasters, making sure that business goes on as usual.

5. Choose a vendor that is dedicated to innovation and long-term support.

Technology changes quickly. Your file server solution needs to change with it. Check for:

  • Updates to security often
  • Regular updates to features
  • Consistent development roadmap
  • A vendor with a good history

Synology regularly updates DSM with new collaboration tools, better security, and better performance.

Epis Technology keeps clients ahead of the game by managing updates, keeping an eye on systems, and recommending infrastructure upgrades before problems with performance or security happen.

Why Epis Technology Is the Best Partner for Your File Server Plan

Modern onsite file servers are very useful, but only if they are set up and run correctly. Epis Technology is an expert in:

  • Synology Consulting and Deployment
  • Designing a NAS architecture that can grow
  • Frameworks for secure remote access
  • Planning for backups and recovering from disasters
  • Ongoing monitoring and improvement

We use the latest technology from Synology along with best practices from the business world to make file-server environments that are safe, fast, and ready for the future.

Epis Technology makes sure that your storage infrastructure is reliable, fast, and secure, whether you’re upgrading old servers, cutting costs in the cloud, or getting ready to grow your business.

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